| 1. Name | The official naming of this society is the Society for the Study of Japonisme. |
| 2. Purpose |
The main purpose of this society is to study, to research the transmission and the traces of infiltration of Japanese culture in modern Europe and America. Based on these studies’ results, we aim to provide deeper understandings towards the East-West exchanges, to contribute to the body of knowledge concerning Japan and the world’s cultural development. |
| 3. Activities | This society takes part in the following activities: 1.The gathering and exchange of information and materials 2. The practice of shared research 3. The support and organisation of study meetings and symposia 4. The support and organization of exhibitions 5. The supervision and publication of scientific magazines and research reports 6. The exchange of research facilities and academics 7. Donations 8. Other |
| 4. Members | Members of the society can be divided into the following categories: regular members, student members, associate members, and supporting members. Members have the right to take part in the several events organized by the society, as well as the right to contribute to the society’s journal. |
| 5. Entrance fee | Members who are accepted in the society are obliged to pay an entrance fee. |
| 6. Membership fee |
Next to the entrance fee, members need to pay a yearly membership fee. |
| 7. Membership withdrawal | When a member wishes to withdraw one’s membership from the society, one needs to submit a Notice of Withdrawal. |
| 8. Expulsion | In case of slander, or when a member misses to pay membership fee more than two times, the board of directors will decide to remove the person in question from the society’s list of members. |
| 9. General meeting |
The general meeting is the highest deciding institution, consisting of the society’s regular members and determining the overall management of the society. It is possible to entrust the implementation of certain fixed affairs to the board of directors. The general meeting is organized once a year, and can only be held when more than half of the general members participate (physical, or through usage of authorization forms). The head of each general meeting is chosen amongst the attending members. |
| 10. Committee |
The society committee consists of the following positions: Director (president), Chair and Assistant Director, Secretary General, Board of Directors, Auditors, Executive Committee members (staff), and Appointed Committee members. |
| 11. Director |
The director is chosen at each general meeting. They represent the society and its committee. The president’s term is 4 years, and can only be renewed once. |
| 12. Board and auditors |
The board (12 persons) and autitors (2 persons) are chosen at each general meeting. The board’s term is 2 years, and cannot be renewed more than once (except for the director). When the required number of people and positions is not reached, a substitute will be elected during the following general meeting. The term of the person substituing will consist of the remainder of the term of the preceding person. |
| 13. Board of directors |
Board meetings can only take place when more than half of its members take part. However, participation through authorization is possible. The chair leads the board meeting. |
| 14. Chair and assisting director |
The chair is mutually elected during the board meeting. When necessary, the chair can select an assistant. |
| 15. Secretary General |
The board of directors elects a secretary general from its members. The secretary general can install secretary staff upon approval of the chair. |
| 16. Executive committee |
When needed, the board of directors can select executive assistants from the members of the society. |
| 17. Honorary president, members and consultants |
The honorary president, honorary members and consultants are elected by the board of directors and approved during the general meeting. |
| 18. Adjusting the regulations |
Adjustments of the regulations are executed by the board of directors, and can only be installed with the approval of the majority of the general meeting. |
| Special affairs |
| From 2006 onwards, the entrance fee is set on 5000 yen (this excludes honorary members), and membership fee for one year is 7000yen for regular members, 3500 yen for student members, 5000 yen for associate members, and 30000 for supporting members. |
| <Additional regulations concerning the composition and executives of the Society for the Study of Japonisme> |
| 1. Director (president) |
The director (president) represents the society, and regulates its general management. |
| 2. Board of directors |
The board of directors manages the society. In order to do so, managing tasks are divided amongst the Chair and Assistant Director, Board of Directors, Secretary Office, Auditors, and Executive Committee members (staff). This division is decided during board meetings. |
| 3. Chair |
The chair leads the board meetings, instructs managing affairs of the society, supervises the secretaries, and holds final responsibility concerning the society’s management. |
| 4. Assistant director |
The assistant director can act as a substitute representative of the chair, in the managing aspects decided upon by the chair. |
| 5. Board |
The board is in charge of the following managing tasks: |
| 6. Secretary |
The secretary office conducts the following tasks: accountancy, the procedures for members entering and leaving the society, maintaining the society’s member list, communication in and around the society, preservation of material and records. |
| 7. Secretary general |
The secretary general operates as the head of the secretary office, under the guidance of the chair. |
| 8. Auditors |
The auditors supervise the records developed by the secretary office, and report these during board meetings and general meetings. |
| 9. Executive committee |
The executive committee assists the secretary office and the board. |
| 10. Honorary president, members and consultants |
The honorary president, honorary members and consultants provide support for the management of the society. |
The above-mentioned regulations were adjusted and executed from August 3, 2003 onwards.