|The official naming of this society is the Society for the Study of Japonisme.
|The main purpose of this society is to study, reseach the transmission and the traces of infiltration of Japanese culture in modern Europe and America. Based on these studies’ results, we aim to bring clarification into the East-West exchanges, in order to contribute to the body of knowledge concerning Japan and the world’s cultural development.
|This society takes part in the following activities:
1.The gathering and exchange of information and materials
2. The practice of shared research
3. The support and organisation of study meetings and symposia
4. The support and organization of exhibitions
5. The supervision and publication of scientific magazines and research reports
6. The exchange of research facilities and academics
|As the members of the society the following categories can be mentioned: regular members, student members, associate members, and supporting members. Members have the right to take part in the several events organized by the society, as well as the right to contribute to the society’s journal.
|5. Entrance fee
|Members who are accepted in the society are obliged to pay an entrance fee.
|Next to the entrance fee, members need to pay a yearly membership fee.
|7. Membership withdrawal
|When a member wishes to withdraw one’s membership from the society, one needs to submit a Notice of Withdrawal.
|In case of slander, or when a member misses to pay membership fee more than two times, the board of directors will decide to remove the person in question from the society’s list of members.
|The general meeting is the highest deciding institution, consisting of the society’s general members and determining the overall management of the society. It is possible to entrust the implementation of certain fized affairs to the board of directors. The general meeting is organized once a year, and can only be held when more than half of the general members participate (physical, or through usage of authorization forms) The head of each general meeting is chosen amongst the attending members.
|The committee consists of the following positions: Director, Chair and Assistant Director, Secretary General, Board of Directors, Auditors, and Executive Committee (staff).
|The Director (president) is chosen at each general meeting. They represent the society and its committee. The president’s term is 4 years, and can only be renewed once.
|12. Board and
|The board (12 persons) and autitors (2 persons) are chosen at each general meeting. The board’s term is 2 years, and cannot be renewed (except for the president). When the required number of people and positions is not reached, a substitute will be elected during the following general meeting. The term of the person substituing will consist of the remainder of the term of the preceding person.
|13. Board of
|The board can only take place when more than half of its members take part. However, participation through authorization is possible. The managing director leads the board meeting.
|14. Chair and
|The chair is mutually elected during the board meeting. When necessary, the chair can select an assistant.
|The board of directors elects a secretary general during the board meeting. The secretary general can install secretary staff with approval of the chair.
|When needed, the board of directors can select executive assistants from the members of the society.
|The honorary president, members and consultants are elected by the board of directors and approved during the general meeting.
|Adjustments of the regulations are executed by the board of directors, and can only be installed with the approval of the majority of the general meeting.
|From 2006 onwards, the entrance fee is set on 5000 yen (this excludes honorary members), and membership fee for one year is 7000yen for regular members, 3500 yen for student members, 5000 yen for associate members, and 30000 for supporting members.
|<Additional regulations concerning the composition and executives of the Society for the Study of Japonisme>
|The director (president) represents the society, and regulates its general management.
|2. Board of
|The board of directors manages the society. In order to do so, managing tasks are devided amongst the managing director, assistant managing director, directors, secretaries, and the exective committee. This devision is decided during board meetings.
|The chair leads the board meetings, instructs managing affairs of the society, supervises the secretaries, and holds final responsability concerning the society’s management.
|The assistant managing director can act as a subsitute representative of the chair, in the managing aspects decided upon by the chair or the board of directors.
|The board devides following managing tasks:
・The management of the secretary office
・The management of the general meeting
・The management of study meetings and symposia
・The edition of the society’s journal Studies in Japonisme
・The election of the society’s award(s)
・Publication, and foreign relations
・The maintenance of the society’s managing fees.
・The prganisation of special projects.
|The secretary office conducts the following tasks. Accountance, the procedures for members entering and leaving the society, the maintanance of the society’s member list, the communication in and around the society, the preservation of material and records.
|The secretary general operates as the head of the secretary office, under the guidance of the chair.
|The auditors supervise the records developed by the secretary office, and report this during board meetings and general meetings.
|The executive committee assists the secretary office and the board.
|Honorary president, members and consultants provide support for the management of this society.
The above-mentioned regulations were adjusted and executed from August 3, 2003 onwards.